Executive Assistant Job Openings at Penbrothers

Penbrothers is hiring Executive Assistants to manage executive's schedule by planning and scheduling meetings, conferences, teleconferences, and travel as efficiently as possible.

Other job duties:
  • Constantly communicate and report all pertinent information needed by the Executive
  • Represent the Executive by attending meetings in the Executive's absence, speaking on behalf of the Executive
  • Welcome guests and customers by greeting them, in person or on the telephone, and answering their inquiries
  • Facilitate communication with Executive’s network on behalf of the Executive when needed, ensuring proper attention is given to any requests—urgent or otherwise
  • Help Executive foster harmonious relationships with Executive’s contacts
  • Assist Executive as needed to efficiently accomplish Executive’s day-to-day tasks
  • Complete projects by assigning/coordinating work with the team and following up on results
  • Keep track of important files (i.e. minutes of meetings, verified receipts for expense tracking, etc.) by developing, utilizing, and securing filing and retrieval systems
  • Ensure operation of office equipment by completing preventive maintenance requirements, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
  • Contribute to the team’s efforts by helping accomplish results as needed

Qualifications:
  • Bachelor’s Degree in any course
  • Excellent English communication and writing skills
  • Great eye for detail and keen ability to follow instructions
  • Great time management, organization, and scheduling skills
  • Interested in traveling and exploring cities worldwide
  • Willing to work flexible hours
  • Possesses work ethic and integrity that meet the company’s international standards

How to apply:
Visit www.penbrothers.com/careers

About Penbrothers
Penbrothers was born from a need to meet a new demand and opportunity generated in the startup community, mainly, the co-working sector, with an innovative approach to remote working, offering manning and payroll solutions, beyond a shared working space.