Executive Assistant Job Openings at Thinking Machines Data Science

Thinking Machines Data Science is hiring Executive Assistants to assist the CEO and Operations team with administrative responsibilities in its hypergrowth stage.

Other job duties:
  • Managing email correspondence to Thinking Machines’ corporate contacts
  • Team calendar management and schedule optimization
  • Basic expense reporting
  • Transcribing meeting notes
  • Coordinating speaking invitations - researching details on speaking events and making necessary preparations
  • Answering emails and phone calls on behalf of the CEO
  • Organizing internal events, managing our internal learning program, and organizing tech community gatherings at our offices
  • Managing our offices, coordinating with our landlord + vendors, and ensuring that the lights stay on

  • A minimum of 2 years experience working with managers and executives in an administrative role
  • High comfort level with Microsoft Office and Google Docs. Expertise with Microsoft Excel is highly preferred
  • Aggressively cheerful person who will follow up forever
  • Can work independently and make decisions on behalf of the CEO when needed
  • Effective written and spoken communication - You can articulate your points logically and convey critical ideas in a structured way.
  • Impeccable organizational skills - Your team members are busy, busy, busy and will rely on you to keep track of deadlines, to-do lists and paperwork. Being able to manage multiple tasks and develop a bunch of ideas into a structured plan is key.
  • Strong sense of initiative - You’re always looking for ways to be useful and you hate having nothing to do.
  • Flexibility - We’re a small team so we’re looking for someone willing to roll up their sleeves and do whatever needs doing. We need someone who can learn and adapt quickly to new circumstances.
  • Social intelligence - It’s extremely important that you work well with others and thrive in an environment with lots of teamwork and interpersonal interaction.
  • Anticipatory - Sometimes, the team won’t know that they need you. You need to be aware about the projects people are working on and support when applicable.

  • Competitive compensation - Roughly 25,000/mo - 45,000/mo depending on experience and skills.
  • Individual professional development budget—an annual budget for conferences, training courses, books and software is available to sharpen your skills and build new ones to help you grow in your role
  • Full health benefits—generous health insurance package
  • Regular 1:1 meetings with the leadership team to discuss career and personal goals, job progress and any questions and concerns

How to apply:
Visit thinkingmachin.es/jobs

About Thinking Machines Data Science
Thinking Machines Data Science is a global data consultancy founded in the Philippines. Thinking Machines has offices in Manila and San Francisco and a global network of partners specializing in data strategy, storytelling, engineering and visualisation.