Executive Assistant Job Openings at Fasclad Incorporated

Fasclad Incorporated is hiring an Executive Assistant to produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Other job duties:
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office and site supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to construction team effort by accomplishing related results as needed.

Qualifications:
  • Listening and Communication Skills: You will be expected to follow instruction from your supervisor, and your ability to understand those instructions with little or no follow up will be appreciated by your boss. Also, you might need to relate messages or instructions to others based from your supervisor. Good listening and communication skills ensure that the information is relayed correctly.
  • People/Interpersonal Skills: You will be working directly with at least one person: your boss. But you also might be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees, and upper management.
  • Organizational Skills: Your supervisor will likely rely on you to keep the working day in order. Scheduling meetings, travel plans, billing, etc. will all require you to have terrific organizational skills.
  • Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents figure heavily in an executive assistant's day.

Benefits:
  • Paid Holidays
  • Mobile Phone Discount
  • Transportation Allowances
  • Performance Bonus

How to apply:
Send resume to careers@fasclad.com or visit www.fascladinc.com/Careers.php

About Fasclad Incorporated
Fasclad Inc. specializes in the fabrication, sales, and installation of glass and aluminum products. Its senior technical and production staff have vast experience in design, engineering, and production which is based on European standards.